Roundtables and Boardrooms are small-group video meetings enabling participants to connect with other attendees, speakers, and sponsors. This article explains how to create your own Roundtables and Boardrooms.
- Create Meeting
- Select Provider
- Provide Meeting Details
To create a Roundtable or Boardroom, click the Roundtables icon on the left navigation menu, then click + Create Meeting.
|Note: Roundtables and Boardrooms can also be created by speakers for sessions they are speaking in and by Poster Representatives for posters they are associated with.|
After you click + Create Meeting, a Create new meeting window will appear and ask you to select a meeting provider.
If you select Microsoft Teams, the page will reload, and you will see Microsoft Teams at the top of the New meeting page:
When an attendee launches the meeting from the Social27 event, they will be pushed to a new tab in which the Microsoft Teams meeting will load.
If you select Zoom, you will be taken to a Zoom sign-in page. Once you sigh in, you will be asked to authorize the connection to your Zoom account. Click Pre-approve, then Authorize. You will then be redirected to Social27’s New meeting page, which will now show that your meeting is powered by Zoom.
When an attendee launches the meeting from the Social27 event, they will be pushed to a new tab in which the Zoom meeting will load.
If you select Social27 as your meeting provider, you’ll be taken to the New meeting page and can begin entering your meeting information.
Social27 meetings are the “native” Social27 meeting solution and are powered by MeetUp. As when using other meeting providers, you can use your device’s video and microphone to connect with other attendees, share your screen, and view other attendees.
If you don’t want to use Teams, Zoom, or Social27, you can insert a custom meeting link to direct attendees to click on. This allows you to use meeting providers such as Google Meet, WebEx, etc. To create a meeting with a custom link follow these steps:
- Create a meeting using your external meeting provider service (such as Google Meet, WebEx, etc.).
- Create a new meeting in your Social27 event and select Other as the meeting provider.
- Copy the meeting URL from your external meeting provider and paste it in the Meeting Link field of the New meeting page in the Social27 event.
When an attendee launches the meeting from the Social27 event, they will be pushed to a new tab in which the meeting will load.
Provide Meeting Details
After you have created your meeting and selected a meeting provider, you can enter all meeting details.
What is the meeting about?
The Topic field will be auto-populated with your name as the meeting host.
The Description is not required, but can provide attendees useful information about the meeting’s purpose, agenda, etc.
Include Area(s) of Interest (AOI) to help attendees who are searching for meetings they might be interested in joining.
Select the date, time, time zone, and duration for your meeting
The maximum meeting duration is 90 minutes. If you want your discussion to last longer than 90 minutes, you can create multiple meetings and label them Part 1, Part 2, etc.
If your meeting is powered by Microsoft Teams, Zoom, or another meeting provider, make sure that the time zone of the meeting you create in your external platform matches the time zone you enter here in the Social27 platform. For more information about time zones, check out this article.
How many attendees do you want to invite?
You can create different types of meetings based on how many people you would like to invite to your meeting:
- One-on-one meeting: one attendee in addition to yourself
- Roundtable: up to six attendees (including yourself)
- Boardroom: either up to 15 attendees (if using the Social27 meeting provider) or up to 30 attendees if using Teams, Zoom or another provider (including yourself)
Who can see the meeting?
Use these options to set who should see your meeting: everyone or only invited attendees.
If you select Everyone, your meeting will appear in the Public section of the Roundtables page, and anyone can join the meeting.
|Tip: When creating a meeting from the Networking Lounge, if your meeting is powered by Social27 and you select Everyone, the meeting will be visible to all event attendees on the Roundtables page, and anyone will be able to join it as a viewer (but not participate). If your meeting is powered by another provider and you select Everyone, the meeting will be visible to all event attendees on the Roundtables page, but no one will be able to join it.|
The platform will tell you how many attendees you can invite, based on the meeting type and provider you selected previously.
After you’ve added all meeting details, click the Create button at the bottom of the page.